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Sep 10 2020 - 02:35 PM
In Review: Materials Report, Summer 2020

📖 In Review: Summer 2020

This review includes the work areas of library acquisitions and materials through Summer A and B terms, and the extraordinary work of Simone Schloss, Usa Ungsunan, many collaborations with the larger library team, and is dedicated to our dear colleague Wendy Elmer. Upon giving me a tour of the basement and sub-basement collections, Wendy introduced me to our rare materials and historic collections, and took the time to show me her own books as well. Wendy’s passion for writing led her to publishing several books for young adults, many of which are included in our archives and can be browsed here. She was knowledgeable about the items stored in our closed stacks with her 38 years working at the library, and was always eager to share her experiences with others. She was a positive presence in the library, sharing jokes and comments on the day’s happenings, and she will be greatly missed.

Library materials and acquisitions continued to operate remotely throughout the summer terms. While supporting summer courses, faculty, and students remained the primary focus of the summer, we also worked on preparations for Fall 2020. Fall semester tends to be our busiest time of the year, with course reserve materials support taking center stage as subscription assessments and renewals return to focus as well. Major library system migrations and the finer details of library metadata practices required attention, with all the excitement that smoother workflows and enhanced patron experiences bring with them.

New Course List Request Process

In preparation for Fall 2020 Course Reserves, we designed a new request form and staff workflow based on faculty feedback that allows for faculty and assistants to place a single request per course, as opposed to a single request per assigned reading, as was the case for DocDel and the subsequent materials request form. We hope that this process saves time, and helps in adding library resources to Canvas while we work to implement more formal course reserve systems. Special thanks to our colleagues in Academic Technology Services for supporting us in learning more about Canvas, and creating documentation for integrating library resources in Canvas courses. At the end of the requesting period from August 1 through September 4th, the library has processed 135 course list requests, and attended to over 2,625 citations for course reserve materials.

Copyright Review and Revisions

Procedures were adjusted to meet revised copyright policies, including changes to our materials request forms and related library services.

A blog post was written covering the history of the Internet Archive, the future of Controlled Digital Lending, and a recent lawsuit involving the Internet Archive and major publishers. 

New Workshops

Two 40-minute workshops were held on Mendeley basics. We supported faculty and course assistants in the transition away from DocDel by providing one-on-one consultations on Zotero, finding permalinks for library resources, and requesting library resources.

Library Systems

We continued planning with TCIT in support of new library and course reserve systems, and performed the first system upgrade to Sierra, our Integrated Library System (ILS), in three years. Sierra’s upgrade allows for better indexing, enhanced security, and continued support of our library catalog, patron records, and financial recordkeeping.

The system upgrade prompted reflection and suggested changes to the library homepage. The library homepage search now leads our community to the Summon Discovery Layer more commonly referred to as TC Super Search, which offers resources from both our print and digital collections, as well as a variety of open access resources.

Recategorizing our FAQs section allows for better navigation and a clearer understanding of topics and answers. Adjustments to online chat reference more clearly ushers patrons to library support, while reducing the amount of information populated in the chat box. 

Edits and adjustments were made to the following library webpages: Course Reserves, Requesting New Materials, and Resources.

Cataloging and Metadata

We continue to develop plans to improve our metadata and cataloging processes, especially as it relates to library acquisitions and on-demand purchasing. This work includes meeting with library vendors, reviewing metadata and cataloging standards and workflows, and strategizing a team effort to improve library catalog data. A record management strategy was developed for the creation and management of born-digital archival records to accompany TC’s COVID-19 Community Archive.

Electronic Resource Acquisitions and Assessment

In new acquisitions, the Taylor and Francis Education Collection offers new and expanded access to 220 education journals from around the world including Action Learning: Research & Practice, Open Learning: The Journal of Open, Distance and e-Learning, and Critical Inquiry in Language Studies, among others. 

Cost per use analysis was completed to assess our major database subscriptions, including MEDLINE, Omnifile, CINAHL plus, American Psychological Association collections, and Children’s Literature Comprehensive Database, among others. We found significant value in the Physical Education Index, ProQuest Ebook Central subscription ebook collection, and Linguistic and Language Behavior Abstracts.


The library supported the Office of Teacher Education, student teachers, and student teacher coordinators with an emergency subscription to The National Board’s premier video library ATLAS. 463 cases were accessed over 1,000 times by over 160 participants. A new subscription is in the works for Fall 2020 as well.

📸 A Semester Snapshot

2,065 requests for library resources 

135 Fall 2020 course list requests received

318 new ebooks ordered and catalogued

113 articles borrowed through Interlibrary Loan with Digital Article Exchange

Top Journals May through August, 2020

  1. Compare: A Journal of Comparative and International Education
  2. Journal of Dance Education
  3. Race Ethnicity and Education
  4. Bilingual Research Journal
  5. International Journal of Bilingual Education
  6. Research in Dance Education
  7. Curriculum Inquiry
  8. International Journal of Qualitative Studies in Education
  9. Theory Into Practice
  10. Early Childhood Development and Care

🌱 Tending a Digital Garden: Learning in Public 

Over the summer months, the following webinars, articles, and videos informed us of trends and best practices related to collections, acquisitions, and technical services. The resources below highlight links to resources clipped and pruned from streams of content freely available on the web, as well as Gottesman Libraries’s digital collection. Loosely interpreted for this section heading, “digital gardens” serve as a metaphor for thinking about tending to knowledge online.

Webinars and online sessions

2020 LD4 Conference on Linked Data in Libraries

  • The Relevance of Linked Data Beyond Our Walls
  • OCLC Linked Data Research
  • Implementing BIBFRAME Record Creation: A Strategy
  • Where Linked Data Can Impact User Experience
  • What Does Linked Data Discovery Really Look Like?
  • Diving Into Wikidata
  • Wikidata For Reconciliation

View sessions on YouTube here.

Computational Archival Science, presented by CLIR

View session on YouTube here

Data Discrimination and Algorithmic Bias, presented by All Tech Is Human

View session on YouTube here.

How Controlled Digital Lending Works for Libraries, presented by Internet Archive

View slides here.

Discovery Systems in 2020: Issues and Trends, presented by Coalition for Networked Information

View session on YouTube here.

Resource Highlights

Public Statement of Library Copyright Specialists: Fair Use & Emergency Remote Teaching & Research

Responsible Access Workflows, UC Berkeley Library

History of Library Technology Mergers by Marshall Breeding


Hinchliffe, Lisa Janicke. “Taking a Bite Out of the Big Deal” In The Scholarly Kitchen

Black Excellence in LIS, A Collaborative Syllabus edited by @tttkay

Dempsey, Lorcan 2020. Foreword to Resource Discovery for the Twenty-First Century Library: Case Studies and Perspectives on the Role of IT in User Engagement and Empowerment, xxi–xxxii. Edited by Simon McLeish. London: Facet Publishing. OCLC Research Foreword Preprint.

Gibson, A.N., Chancellor, R.L., Cooke, N.A., Dahlen, S.P., Patin, B. and Shorish, Y.L. (2020), "Struggling to breathe: COVID-19, protest and the LIS response", Equality, Diversity and Inclusion, Vol. ahead-of-print No. ahead-of-print.

Kraus, Kari. “The Care of Enchanted Things” In Debates in Digital Humanities 2019

“Missing Sounds of New York: An Auditory Love Letter to New Yorkers” by New York Public Library

“Physical ILL Returning and Lending Status” by OCLC

“Teaching Materiality Online” by Duke University Libraries

Vine, Liz. “Training Matters: Student Employment and Learning in Academic Libraries”, In In The Library With The Lead Pipe

“Statement on E-Textbooks in the Library Collection” by Grand Valley State University

Cultural Politics of ‘World' Archives Feat. Nanna Bonde Thylstrup, Countersign Podcast

Image credit: Smithsonian American Art Museum

Posted in: ReportsLearning at the Library|By: Kalliopi Mathios|846 Reads